Author: Valentyna Heorhytsia

In modern Ukraine, more and more foreign companies, investors, and entrepreneurs are opening representative offices, investing funds, or purchasing real estate. But interest in the market is just the beginning. Next comes the main question: how to properly organize accounting, comply with all tax requirements, report in accordance with international standards, and avoid mistakes that could lead to fines?

From its very first day of operation, BuhalteriO has been supporting foreigners and non-residents doing business in Ukraine. We work with clients from Poland, Germany, the Czech Republic, Israel, the UK, the USA, Canada, Turkey, Lithuania, Latvia, Estonia, China, Italy, the Netherlands, Spain, and other countries. And we know: accounting for foreigners has many nuances that require experience, precision, and proficiency in English.

Who do we serve?

  • Representative offices of foreign companies in Ukraine.
  • LLCs and other legal entities with foreign owners.
  • Non-resident investment companies.
  • Non-resident individuals purchasing real estate or receiving income from Ukraine.

What does our accounting service include?

We don’t just “calculate taxes.” Our approach is a full cycle of support: from the first consultation to submitting IFRS reporting for the head office abroad.

Tax and Accounting Consulting

We explain how Ukrainian tax legislation works, what tax benefits and risks exist, which taxes and contributions you must pay, and which you do not. We provide strategic advice on business structure, taking international taxation into account.

Choosing a Taxation System

We analyze the nature of your activities, volumes, and sources of income, and types of counterparties, and help you choose the optimal taxation model. This allows you to avoid unnecessary costs while staying within the legal framework.

Accounting of Business Operations + Primary Documentation

We form and organize documents, record operations in accordance with Ukrainian National Accounting Standards (NAS) and/or IFRS, and support foreign economic contracts, invoices, and acts of performed work.

Implementation of Accounting Automation

We set up 1C, BAS, or an alternative accounting system, taking into account dual reporting for Ukraine and the foreign jurisdiction.

Payroll Accounting

We calculate salaries, maintain records of employment contracts, submit reports on the Unified Social Contribution, Personal Income Tax, and Military Levy, and assist with calculating remuneration for foreign employees.

VAT Registration

If your representative office/company has reached a turnover of 1 million UAH or you wish to voluntarily become a payer, we will file the documents, handle registration in the Unified Register of Tax Invoices, and manage the electronic cabinet.

Preparation of Financial, Tax, and Statistical Reporting

We prepare reports for both the Ukrainian tax authorities and your head office. We work with IFRS, prepare explanatory notes, management reports, analytics, and forecasts.

Controlled Operations

If your company has controlled operations (for example, between a resident and a related non-resident), we support the preparation of reporting and transfer pricing calculations.

Peculiarities of Accounting for Foreign Structures in Ukraine

Representative Office ≠ Legal Entity
A representative office acts in the interests of the parent company, so all activities, accounting, and reporting are directly linked to it.

Corporate Income Tax

  • Not paid if the representative office is not a permanent establishment (performs only auxiliary activities: advertising, market research, conferences).
  • Must be paid if the representative office carries out commercial activities (has a warehouse, office, construction site, staff).

VAT

  • Mandatory registration — after reaching an income of 1 million UAH over 12 months;
  • Voluntary registration — possible at any time for convenience in working with VAT-registered counterparties.

Reporting according to International Standards (IFRS)
Upon request of the head office, we prepare financial reports in IFRS format by transforming data from Ukrainian standards. This allows for transparent control of the representative office’s activity in Ukraine.

Controlled Operations and Transfer Pricing
If the volume of operations with related parties exceeds 10 million UAH, a report is mandatory.

Tax Residency and Delegation of Duties
As a general rule, a non-resident must submit reports independently, but may delegate this to the representative office based on a power of attorney.

Our Advantages

  • We have been working with non-residents since 2014 — from the very beginning of our activity;
  • We communicate with clients in English;
  • We prepare reports for auditors and investors;
  • We know how compliance, currency regulation, and financial monitoring work;
  • We have a flexible approach: we can work via Zoom, email, messengers, and electronic services.

Additional Legal Services

  • Registration of a representative office in Ukraine
  • Registration of a foreign company in Ukraine
  • Tax registration
  • Registration for purchasing real estate by a non-resident
  • Consultations on Ukrainian currency legislation
  • HR administration for foreign employees
  • Obtaining work permits for foreigners
  • Support for investment registration
  • Evaluation of ownership structure before entering the market

How much does it cost?

We understand that you want financial clarity from day one. The cost of high-quality accounting services is your investment in a peaceful future and stable operation in Ukraine, so you can find out current prices for accounting support for non-residents right now and plan your budget.

Summary

Maintaining accounting for non-residents is not just about “translating 1C into English.” It requires a deep understanding of two legal systems, double taxation, currency control, and foreign corporate logic.

And that is why we — BuhalteriO — are ready to become your accounting partner in Ukraine.

Contact us for a consultation — and we will help you open, run, and grow your business in Ukraine transparently, legally, and comfortably.